Purchase Order Management Software

Q: Who is the company behind this NITRO Purchase Order Management Software that makes it so great?

The Best Company for Purchase Order Management Software

A: I want to start by giving an introduction about Crow Canyon to those who are new here. Next, I’ll provide a brief overview of our company’s market focus.  Over our 24-year history, our main focus has been on creating solutions within the Microsoft stack. We began with solutions for Exchange and Outlook, and later expanded to SharePoint and M365, which holds a significant role now.

Throughout our journey, we’ve committed ourselves to improving customer productivity, efficiency, and overall business performance. This commitment led us to develop the NITRO intelligence platform, which promotes a “work smarter, not harder” philosophy. This platform revolves around driving both automation and intelligent automation, leveraging the power of automation and AI technologies to create solutions such as our popular Purchase Order Management System and other NITRO powered solutions.

Q: Can you show us a general overview of what this Purchase Order Management Software interface looks like?

Purchase Order Management Software interface

A: Here’s a screen with a list of purchase requests and a dashboard that includes tiles and dials to display real-time updates. If I take a management perspective, there are also reports available. All of these features are part of our NITRO tools, specifically the NITRO Studio tools, designed to ensure a user-friendly display.

Now, let’s talk about how a person can submit a request. Imagine you’re on a desktop or even a mobile device. To initiate a new purchase request, you simply click a button. The process is just as smooth on mobile devices as on desktops. Once you click the button, a form appears where you can provide details like what you’re requesting, its priority, and status. This system is flexible when it comes to budgets. Depending on your financial setup, it can work with yearly or quarterly budgets, blanket purchase orders, or other finance arrangements.

In our demonstration, we present a general version, but keep in mind that we can easily configure it to match your specific situation. We use our NITRO Studio as the foundation, making it easy to adjust the form, workflow, and actions to suit your needs.

Q: Does the NITRO Purchase Order Management Software integrate with M365 Teams?

A: I also want to demonstrate that this can be accomplished within Microsoft Teams. Now, what’s great is with NITRO software, there is never a need to login to third party sites because we are fully integrated with M365 and Teams. If you’re using Teams, you have the option to create a new ticket using the SharePoint backend we’re currently exploring. Alternatively, you can utilize the NITRO Engage bot, which operates within Teams. We’ve integrated our bot on the side, and it’s a simple installation process. Once installed, it becomes a feature within your Teams environment, enabling you to submit a ticket.

Our bot offers various functions, including help desk, asset management, and HR requests, among others. Although it’s versatile, let’s focus on purchasing in this context. By using keywords like “new purchase,” you can easily bring up a form via our NITRO Engage bot. This form can be filled out by the user, and it’s also mobile-friendly. For instance, let’s consider an example where someone wants to buy a new laptop. The form allows the user to describe the item they want to purchase.

We offer a range of options for item descriptions. You can type in what’s needed, such as ordering coffee for the break room, a new printer, toner for the printer, or even new business cards. The available choices vary from free-form text to more structured selections that draw from a catalog with predefined items and pricing. These possibilities can also be combined to suit your specific preferences.

Q: What if I already have a list of vendors or suppliers my team can purchase from? Can NITRO’s Purchase Order Management Software integrate with any of them?

A: It can get even more advanced, like interacting with your Amazon business account, known suppliers, service catalogs, or parts catalogs. For instance, if you need an item, we can easily fetch it from a list of options. In this case, we’re using a simple drop-down list for items, discarding outdated ones.

Here’s where it gets interesting: we tailor this collection of items to your preferences, whether it’s text you provide, a catalog, or vendor’s list. Our focus is on setting this up according to your needs. We even have a parts catalog style that lets you visually choose parts with thumbnails, almost like shopping online. This personalized selection forms the items in your purchase request.

Reach out to us so we can figure out what suits you best. Your environment and situation determine the approach that works wonders for you.

Watch for our next article where we discuss how our powerful PO Management Software handles approvals.