Equipment Tracking

Crow Canyon’s Office 365 & SharePoint Equipment Tracking tool enables your department, organization, campus, or job site to easily maintain and organize equipment. Combine with our ticket tracking and contract management applications for full equipment lifecycle visibility.

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Crow Canyon Office 365 & SharePoint Equipment Tracking application provides a powerful way to get the complete picture of equipment status, maintenance needs, and usage activities. Equipment can be linked to an account, a project, a site, a department — wherever and however it is used, so as to give a full record of who is using what equipment where and what is the condition and needs of that equipment.

Highly customizable with no-coding — easy to adapt to your specific equipment tracking needs! Includes configurable forms, alerting, workflow manager, and approval processing, along with dashboards and reporting.

Can be used with Crow Canyon’s Facilities Maintenance/Work Order system — your staff can get a full-spectrum view of the equipment, including maintenance records, related service issues, and tasks. Easy to configure for preventative maintenance, recurring tasks, work orders, time tracking, and more, as needed.

All types of equipment can be tracked, managed, and maintained with Crow Canyon’s Office 365 & SharePoint Equipment Tracking for such as:

Vehicles
Buildings
Furniture
Factory Machinery
Tools
Office Equipment

Athletic Supplies
Heavy Machinery
Field Sensors
Medical Devices
Laboratory Equipment
And many more

Customer service and field service staff can accurately and easily track equipment — status, service needs, location, usage, contracts, vendors, purchase orders, and more. Service tickets and maintenance tasks can be generated for a piece of equipment.

Linking service tickets and work orders to equipment tracking and maintenance is key to keeping costs low and equipment properly maintained, thereby delivering high levels of service.

Preventative Maintenance

Simply put, equipment needs to be serviced and maintained. Our Facilities Management work order system works in conjunction with Equipment Tracking to add features such as recurring tickets, alerting, notifications, and more so that regular maintenance events are generated and assigned automatically. When the work is done, the amount of time spent and parts used can be recorded to give a full account of maintenance costs for each asset.

Equipment Tracking combined with Facilities Management allows staff to manage both proactive and reactive maintenance events. The team knows what regular maintenance tasks are coming up as well as what issues or problems need immediate attention.

Gain the benefits of and Office 365 & SharePoint Equipment Tracking system — lower maintenance costs, better kept equipment, accurate tracking of equipment usage and location!

Key Features of Crow Canyon’s Equipment Tracking
for SharePoint & Office 365

Detailed Equipment Information
Track detailed information about each piece of equipment, including location, owner, status and more.
Alerts and Notifications
Get alerts on equipment maintenance, contract renewals, requests, issues, moves, and more.
Mobile Devices
View and update equipment through smartphone or tablet. Get maintenance tasks and tickets while out in the field.
Link to Warranties, Manuals, Service Contracts
Important documents – warranties, manuals, purchase orders, contracts – are linked to equipment and readily available for reference.
Barcoding & QR Codes
Enhance equipment and inventory tracking with barcoding and QR code capabilities.
Integrates with Facilities/Work Order System
Integrates with Crow Canyon’s Facilities/Work Orders for SharePoint to provide full-spectrum support & service to employees and customers.

Recurring Maintenance Tasks
Recurring maintenance tasks and schedules can be set up to track repairs and routine service, and track time, materials, and costs
Manage Vendor and Supplier Relations
Vendors and Suppliers are linked to equipment, with details about service contracts, support, repair services, re-ordering, and more.
Track Parts and Inventory
Track parts and inventory and get automatic reminders when stock runs low and needs replenishing.
Reports & Dashboards
Visual displays of equipment status, usage, maintenance needs. Use built-in reports or create your own.
Purchasing Module Available
Purchasing / Procurement module can be added to manage purchase and intake of equipment.
Check-in / Checkout
Know who is using the asset, how long they need it, and when it will be returned